Our Firm B+H Architects is a global, award-winning firm with a 60+ year legacy of building creative solutions for clients through the delivery of architecture, interior design, landscape, planning, strategy, and other consulting services. Within our studios in Toronto, Vancouver, Calgary, Seattle, Dubai, Shanghai, Shenzhen, Hong Kong, Singapore & Ho Chi Minh City, we are creating the framework around which people live their lives. We believe in the power of design to transform spaces, communities, and economies. Our clients’ visions are realized through customized designs that exceed their business goals and inspire the people that live, work, heal, play, and learn within them. Every challenge is an opportunity for us to learn, so we never lose sight of the people we’re designing for – regardless of the type of development, scale, scope, or geography involved. Our more than 350 team members are committed to delivering bold and inspiring design solutions that are driven by honed insight, active listening, fearless entrepreneurialism, and a collaborative fusion of perspectives. Design performance achieved through constant innovation, accountability, hands-on service, cultivating talent, and being a champion for diversity in all its forms – these are the things we value. For more information, please visit www.bharchitects.com and follow us on LinkedIn, Twitter, Instagram, Facebook and Google+.

This Opportunity

We are looking for a responsible Office Coordinator to perform a variety of administrative and clerical tasks. Duties of the Office Coordinator include providing support to the office staff, assisting in daily office needs and managing our studio’s general administrative activities, as well as coordinating and liaising with different offices for related administrative tasks.

The Office Coordinator’s responsibilities include all-rounded general office management, reception duties, travel and meeting arrangements, maintaining office equipment and facilities, and assisting with company events etc. The ideal candidate should have excellent oral and written communication skills in both Chinese and English and be able to organize their work using tools, like MS Excel and office equipment. Previous experience in the design industry is a plus. Ultimately, a successful Office Coordinator should ensure the efficient and smooth day-to-day operation of our office.

Specific Position Responsibilities

  • Receptionist duties, eg. attending to visitors, phone calls, and general inquiries
  • Organize and schedule appointments, and setup meeting rooms.
  • Provide office administration and clerical support to senior management which includes but not limited to arranging courier services, travel booking, attendance records and meeting preparation
  • Ensure the effectiveness of day-to-day administrative duties which includes but not limited to office management, office facilities management, coordination of staff event, and other ad hoc assignment
  • Prepare reports and translations as needed
  • Submit and reconcile expenses reports
  • Monitor the inventory control of corporate stationery and pantry supplies for ordering
  • Provide assistance to all staff and management, such as coordinating company activities and visits
  • Work with IT Manager to support & monitor studio facilities administration and maintenance
  • Perform ad hoc tasks as required

Position Requirements

  • Diploma/ degree holder
  • Proficient in both written and spoken English and Cantonese
  • Minimum 2 years of work experience
  • Client-oriented, good communication, interpersonal and presentation skills
  • Good team player, personable and work with can-do attitude
  • Working knowledge of office equipment, like printers and computers.
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Strong organizational skills with the ability to multi-task

For more information about our firm please visit www.bharchitects.com If you are interested in this opportunity, please apply with your full CV, current and expected salary and your earliest availability to start, with “Office Coordinator” in the subject line.